Start with a rough equipment list
A lab should not need a perfect spreadsheet before it can appear on the platform. A first version can begin from copied equipment names, a CSV or Excel file, or a simple template. The goal is to capture enough information for matching, then improve the profile through review.
For each instrument or capability, useful starting fields include model name, manufacturer, method family, short use description, source URLs, availability status, and whether the lab has confirmed the public wording.
Confirm claims before publishing
AI enrichment can help translate instrument names into plain-language capability descriptions, but the lab remains the authority on what is accurate, available, and appropriate to publish. A reviewed profile should clearly distinguish confirmed lab information from general model-level context.
- Confirm equipment names, models, and public descriptions.
- Attach source URLs or evidence notes where available.
- Mark whether claims have been reviewed by the lab.
- Keep sensitive access, pricing, or availability details out of public pages when needed.
Add photos and facility context
Photos make a lab profile easier to trust, especially when they are mapped to the right equipment or facility area. Facility context also matters: cleanrooms, sample preparation areas, imaging rooms, wet labs, safety constraints, and operator requirements can change whether a company request is realistic.
How fotonLink supports this workflow
fotonLink supports lab onboarding through templates, paste-based equipment entry, photo-to-equipment matching, AI-assisted enrichment, source and evidence fields, lab confirmation controls, and structured publishing. This keeps onboarding approachable while still raising the quality of published lab profiles.
Common questions
Do labs need a perfect spreadsheet to start? No. A lab can begin with pasted equipment names or a simple file, then add source references, photos, facility details, and confirmation status during review.
Can labs control what is public? Yes. Public profile content should be reviewed before publishing, while sensitive availability, access rules, or collaboration details can remain internal or gated.